Form to system of record
What someone submits on your site lands in the system where your team actually follows up — with the fields your team needs, not the ones the form happened to have.
Workflow automation services
Automate the work that moves data from one system to another
Somebody on your team is the integration. They export, paste, re-type and check twice, every week. We build the automation that does it instead — inside the tools you already pay for.
We automate across the tools you already use
Built and maintained by the team that runs its own products
No new platform to learn or licence
The problem
The work that keeps people busy and moves nothing forward
Manual handoffs rarely show up as a problem. They show up as a person who is always busy, and a number nobody fully trusts.
01
The same record gets typed twice
An order, a lead or an invoice is entered in one system and re-entered in another. Two versions of the same fact, and no way to tell which one is current.
02
The report someone rebuilds every Monday
Exports from three tools, a spreadsheet, a few formulas that only one person understands. The report arrives late and describes a week that already ended.
03
The step that only happens if somebody remembers
The follow-up email, the status change, the notification to the warehouse. It works until the person who remembers is on holiday.
What we automate
Workflows we build for operating companies
Not generic recipes. These are the handoffs we've had to remove in real operations, and they're the ones we build best.
Orders, stock and billing
A sale in the store updates inventory and reaches billing without anyone copying a reference number between two screens.
CRM, ERP and support in one flow
The customer record stops living in four places at once. One change propagates instead of being repeated by hand in each tool.
Reporting that builds itself
The numbers your team looks at every week, assembled from the source systems on a schedule instead of by hand on a Monday morning.
Notifications and approvals
The step that used to depend on someone remembering: the alert, the status change, the approval that unblocks the next person.
A workflow that isn't on this list
Describe the handoff your team does by hand. If automating it would cost more than it saves, we'll say so instead of quoting it.
The difference
You probably don't need another tool. You need the ones you have to talk
Most automation searches end at a platform: pick it, learn it, pay for it monthly, and discover the piece you needed isn't supported.
We're not selling you a platform
We don't have a licence to place. If your workflow fits an off-the-shelf connector, we'll tell you and you keep your money.
We write the piece that doesn't exist
The step no connector covers is exactly where these projects stall. We build that middle layer — it's the work we do every day on our own products.
It has to survive after we leave
An automation that breaks silently is worse than doing it by hand, because nobody notices. We build them to fail loudly and be fixable by your team.
How we work
How we scope an automation before we build it
Automating a broken process just makes it break faster. So the first thing we do is watch the process as it really runs.
We follow the data
Where it's born, who touches it, where it gets typed again. Usually the map surprises the people who own the process.
We separate what to automate
Not every manual step should be automated. Some should be removed, and some only make sense once the process itself changes.
We build the smallest useful piece
One workflow in production beats a full plan on a slide. It also tells us fast whether the shape of the solution is right.
We hand it over with its alarms
You get the automation, the documentation and a way of knowing when it fails — before a customer is the one who notices.
Proof
Automations we run every day
These aren't case studies we read about. They're systems we built, and we're the ones on the other end when something breaks.
Registration, certificates and email for a medical congress
Sign-up, live participation, certificates and the emails around them, connected end to end. What used to be spreadsheets between three teams runs as one flow.
Our own WordPress plugin suite
Email marketing, forms, events, certificates and quizzes — written by us to be integrated with the systems around them, not installed and left alone.
PMS Core
The platform we use to run our own projects, tasks and time. The reporting our team looks at is assembled by the system, not by a person.
See the systems we run today, or read how we approach systems integration.
Fit
When this is not the right call
Automation pays off when there's a process running and a person who owns it. Without those two, it just moves the mess faster.
A good fit if
You have an operation running across several tools, a repetitive handoff someone does by hand, and somebody on your side who can decide how the process should work.
Not a fit if
Nobody owns the process, or what you actually want is to pick an automation platform and run it in-house. In that case a tool comparison will serve you better than we will.
FAQ
Common questions about workflow automation
Do we have to change the tools we use?
Usually not. The point is to make what you already pay for work together. If a tool genuinely can't do what the process needs, we'll say so — but replacing your stack is not the starting position.
How is this different from Zapier or Make?
Those cover the connections that already exist as ready-made recipes, and for simple flows they're a good answer. We're for the step no recipe covers: your own business rules, a system with no connector, or a flow that has to be reliable enough to bill on.
Who maintains the automation afterwards?
Whoever you prefer. It's documented so your team can, and we can keep it under support if you'd rather not own it. What we don't do is leave a black box behind.
What happens when an automation fails?
It tells someone. Every workflow we build has a way of announcing that it stopped, because the dangerous failure is the silent one that nobody notices for a month.
Can you automate a process that isn't written down anywhere?
That's the usual starting point. Part of the work is mapping how it really runs today, which is rarely how anyone believes it runs.
Do you work with companies in the US?
Yes. We work remotely from Colombia and our hours overlap with the US working day, so reviews and decisions happen while both teams are at their desks.
Next step
Tell us which handoff to remove first
Write to us with three things and we can answer properly: which process is done by hand today, which tools it touches, and how often it happens. If automating it isn't worth it, we'd rather tell you that than sell it to you.